Everything that is billed and paid is stored in a unified platform
Brainstem Breeze's fee management feature ensures that all activities associated with fees are maintained in a single and secure location.
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What is the Invoicing Module?
Payments and invoice management in an enrichment center can become chaotic at times due to the large number of transactions they undergo on a daily basis. The Invoicing Module of Brainstem Breeze is intended to automate the entire fee management and payment process for enrichment centers in Singapore in a secure and safer way. From creating invoices to handling concessions, refunds, and offline payments recording, each transaction is recorded clearly in the system.
Smart Invoice Generation
Brainstem Breeze ensures that admins can easily generate invoices for students or applicants by simply entering their admission number or name. The system loads student and fee information and enabling you to preview or generate the invoice on the spot, which includes information like the invoice number, terms and conditions and total amount to be paid. Below the invoice, there is also the option to send the generated invoice directly to the payer from Brainstem Breeze software.
Trial and Non-Trial Applicants
The module has a specific option to distinguish between trial applicants and non-trial applicants.
- For trial applicants, centers can create invoices for trial sessions and monitor whether trial fees have been paid.
- For non-trial applicants, full-course invoices are created, and due dates can be added to automatically notify parents.
This format makes it easy for staff to easily manage various types of admissions.
Offline Payments Simplified
Though many parents prefer online payment, there are still some who may make offline payments directly at the enrichment centers. Brainstem Breeze’s admins can easily log these payments by entering the invoice number when processing an offline payment. After submitting, all student, payment, and payer information are loaded into the system. Staff can review or edit the data and then record the payment which immediately generates a payment receipt.
Concessions and Discounts
There will be times when an enrichment center is willing to provide concessions to a student due for various reasons. Brainstem Breeze has the appropriate option that allows admins to apply concessions directly to their invoice when a student is eligible for a discount. They may choose between a fixed value or a percentage of concession, and the outstanding balance automatically gets updated.
Refund Management
Each refund action must be documented for traceability. In Brainstem Breeze, refunds are handled through a straightforward form; it simply requires the student's admission number, the refund amount, and any comments. Once completed, the system updates the student record and presents it in the Refund List.
Payment History and Due Dates
Keeping track of payment and sending out reminders is made effortless with the Brainstem Breeze, as each student's payment history is displayed within their record. An email is triggered once, automatically, when the admin adds the payment date range. This simplifies communication and helps avoid missed payments.
Linked with Other Modules
The Invoicing Module is fully integrated with:
- Admissions: to automatically create invoices during the time of enrollment
- Student Management: for updating student fee accounts
- Reporting: to generate transaction, unpaid student, or timesheet reports
The integration between modules allows all financial updates to be displayed across the system immediately.
Key benefits of using Brainstem Breeze Software
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Cloud based software
Brainstem Breeze is a flexible cloud-based software which scales and improves with your enrichment center, accommodating multiple age groups, classes, locations, or courses of any capacity.
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Fast, Secure and Easy
Make Fast and secure data-driven decisions easier through live updates, personalized dashboards, and in-depth reports.
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Time and cost saving
Every operation inside the enrichment center can be automated to save time and money.
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Centralized Student Records
Manage your center's critical data from one unified dashboard in Brainstem Breeze, making management efficient and hassle-free
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Parent-Teacher Communication
Teachers can send student progress, attendance, and announcements via email through the teacher portal, and parents can view them in the parent portal.
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Customizable Modules
Brainstem Breeze provides modules that fit your unique workflow. Features are tailored to your requirements, to reflect your working culture and workflow.